QuickBooks Integration
FieldCommand + QuickBooks Online for electrical contractors.
The books live in QuickBooks. The field lives in FieldCommand. The integration keeps both in sync without asking the owner to be the manual reconciliation layer. Invoices sync automatically. Customers stay matched. Payments reconcile. Your bookkeeper keeps working in the system they already know.
What syncs between FieldCommand and QuickBooks Online
- Customers — created in either system, matched and merged across both
- Items and services — your QuickBooks item list powers FieldCommand line items
- Invoices — fire automatically when a foreman marks a job complete
- Payments — Stripe payments reconcile in QuickBooks without a manual journal entry
- Sales tax — applied per QuickBooks rules so the books stay accurate
- Chart of accounts mapping — labor, materials, and permits land in the right account
Why the integration matters for an electrical shop
The math on a 5-truck electrical shop is brutal when invoicing is manual. A $187 service call that does not get invoiced until Thursday turns into a $187 service call that does not get paid until the third week of next month. Multiply that across 60 jobs a week and the working-capital hole is real.
FieldCommand fires the invoice the moment the foreman marks the job complete in the field. The invoice lands in QuickBooks within minutes. The Stripe payment link is already in the invoice. The customer can pay before the foreman has driven to the next call.
That is not a feature. That is cash flow.
How the QuickBooks setup works
Connecting QuickBooks Online to FieldCommand takes about 10 minutes for most shops.
- Open Settings → Integrations in your FieldCommand admin panel
- Click "Connect QuickBooks Online" and authorize through Intuit
- Map your existing customer list (FieldCommand auto-matches on name and address)
- Map your items and services list to the FieldCommand catalog
- Map your chart of accounts so labor, materials, permits, and change orders land in the right buckets
- Run a test invoice and confirm it appears correctly in QuickBooks
Command plan customers get this set up by a FieldCommand engineer during white-glove onboarding.
QuickBooks Desktop vs QuickBooks Online
FieldCommand integrates with QuickBooks Online. Most shops on QuickBooks Desktop choose to migrate to Online during FieldCommand onboarding, and we help with that step. The integration depth and reliability on Online is significantly better than what is possible with Desktop.
If you are not ready to migrate, you can still run FieldCommand and export invoices manually to Desktop until you make the switch.
QuickBooks integration FAQ
Does the integration cost extra?
No. The QuickBooks integration is included on every FieldCommand plan.
What if I have duplicate customers in QuickBooks?
FieldCommand surfaces duplicates during the initial sync and lets you merge them before invoices start flowing. We do not silently create new customer records.
Can I roll back if something syncs wrong?
Yes. Every sync action is logged and reversible. You can undo a customer merge, void a synced invoice, or disconnect the integration entirely without losing data on either side.
What if I use a non-QuickBooks accounting system?
FieldCommand currently supports QuickBooks Online as the primary accounting integration. Xero and Sage are on the roadmap. Talk to us about your stack and we will tell you honestly whether to wait.